Island Home Park Neighborhood Association Board Meeting
Monday, January 13, 2020
Akin Gym Health Room – Tennessee School for the Deaf
Present: Steven Horton, Rachael Leach, Jeanne Fair, Mary Wiginton, Nancy Campbell, Brooke Bock, Clare Borsari, Cat Dziewulski, Casey Field, Bill Hahnemann, Michael Jordan, Joni Morabito, Matthew Park, Connie Vogt, Margaret Webb
Unable to Attend: Lisa Horn, Stephanie Welch-City Council.
Before the meeting began, two potential candidates for the District 1 City Council seat, which will be vacated by Stephanie Welch as she becomes a member of the Mayor’s Administration, spoke to us about why they want the position. Janice Tocher and Tommy Smith both talked with us. Other candidates were invited but unable to attend: David Hayes, Rebecca Parr and Ben Ream.
Andrew Roberto, the District 2 City Council representative, attend our meeting to hear the candidates and to try and get a feel for Island Home Park and what our priorities for a City Council candidate may be. He stayed after the meeting and talked with several board members.
President Steven Horton called the meeting to order at 6:57pm.
Jessica Rodocker – Jessica could not stay for the meeting but wanted to talk to the board about the website/email. She and Mike will be willing to help get it set-up but do not want to run it. She suggested a Goggle Group.
After some discussion, it was decided to have a committee to look deeper into all the options for a website/email system which would best serve the needs of Island Home Park. Our current website needs revamped, we need to control it, it needs to be easier to find and it needs to be user friendly. Currently there are some free services, but we may have to pay for a server to get what we want for IHP. We know there will be issues during the transition and inputting the information, but it will be something the committee will work on. One suggestion was to try and find sponsors for our website. This will be something the committee considers.
The committee will be chaired by Matthew Park. Members are Steven Horton, Clare Borsari, Bill Hahnemann and Michael Jordan.
October Minutes – Jeanne Fair
Corrections had already been made to the October minutes.
Approved (Michael Jordan/Park)
Future minutes will be sent via email to all Board Members. Board members will have 2 weeks to send in their response: Approved or corrections. After 2 weeks, the corrected minutes will be sent out. If a board member does not respond, it will be assumed they voted for Approved. Hopefully this will save on paper so we don’t have to print them each meeting.
Treasurers’ Report – Mary Wiginton
Mary reported we have $9449.17 in the bank that is available to use.
Outstanding checks: $864.87.
Mary explained the budget and all the special accounts and asked if anyone had questions, concerns or suggestions.
It was suggested we need to add a line item for the Directory since this will be the year we print a new one.
We may also need to add a line item for the website if the committee recommends paying for one.
Membership – Steven Horton
Steven reminded us it is time for the Neighborhood Membership Campaign.
Last year, Connie, Nancy and Rachael did it. Connie and Nancy do not want to be responsible for it again this year.
Connie is willing to print the envelopes with Mary’s address to attach to the form to make it easier for people to pay their dues.
Michael Jordan is willing to stuff envelopes.
Rachael, Brooke and Steven will take the lead on this committee and get things ready. The board members are responsible to hand out the dues information to their area and hopefully collect the dues. Last year we had an informal fun competition which resulted in many people joining. We hope to increase our membership this year! There will be a drawing for Gift Cards to people who get their dues in early. More details to come.
This is the year to print a new Directory, so it is IMPERATIVE we get the forms completed with all the requested information write legibly. This needs to be reflected on the membership form. The Directory is given to people who have paid their dues and typically is distributed beginning at the General Meeting in the Fall.
Memorial Wreaths – Margaret Webb
Margaret reported we ended up with $838.00 in the Memorial Wreath fund. She spent $689.87 which leaves a balance of $148.13. Some of the things purchased can be used again next year so the expenses may not be the same next year. Margaret hopes to make the wreaths a little bit different each year.
This year the wreaths and the memorial flyer were outstanding. Although it was a challenge to hang the wreaths, Margaret and her husband Bob figured it out and the wreaths stayed in place for the entire season. The “flyer” that was created and handed out far exceeded anyone’s expectation. It was a beautiful tribute to all those remembered through the donations.
This year donations were made for people who live in IHP, former residents of IHP both living and deceased, family members who do not live in IHP and friends. Looking at the flyer was like traveling back through the history of Island Home Park. Next year we don’t know if we will get as many donations, if people will remember the same people or if new people will be remembered. This year the flyer was a beautiful tribute appreciated by everyone in Island Home Park. Many thanks to Margaret Webb for the countless hours she spent making this happen.
Next year she will begin promoting the Memorial Wreaths earlier since several people said they didn’t know about it. Also, the money left over will stay in the Wreath fund to be sure we have enough money for next year. IF, in the future, there is a large surplus, the board will consider donating part of it to a charity.
Committees – Steven Horton
Steven didn’t have the list of the committees for board members.
Board members need to sign up to be on at least one committee. Steven will send this out later.
Nancy mentioned we really need a Beautification Committee because the two people who have done most of this type of work are not able to do it at this time.
The entrance island needs to be weeded and cleaned up. Bill Hahnemann has been trying to do some weeding when he can.
Nancy has 5 bare-root dogwoods donated by the Dogwood Arts Committee to replace trees destroyed by the KUB work last year. These need to be planted.
Our “new” Children’s Christmas Tree is not looking great but hopefully it will survive the winter. We need to have a watering schedule for the tree this spring and summer. It was suggested getting a 5-gallon bucket that would be passed around to different families who would be willing to water the tree. This could be a great service project for children this summer – a wagon, a bucket of water = great times!
Joni has graciously agreed to chair this committee as she has a lot of gardening experience. Please contact her if you are willing to help.
Corrections – Steven Horton
There is a minor mistake in the descriptions for the East and West districts on Maplewood in the Bylaws. The East and West were reversed. Steven will ask Mike if he can fix that on our website.
The next newsletter is scheduled to come out in February. Rachael hit a lot of roadblocks trying to get the last newsletter put together, printed and distributed. Matthew has the computer program we use to format the newsletter and he is willing to help Rachael get it set-up on her computer so she can enter the information at her convenience.
We try to distribute newsletter in February, May, August and November.
Next Meeting: Monday, March 9, 2020 at Akin Gym at 6:30pm.
Other Board Meeting Dates: May 11 and August 10.
Meeting adjourned: 8:02pm